Say goodbye to black and white PDFs and beige interfaces! You can now explore a new user-friendly interface directly from your client file with features designed to simplify how you manage your monthly reports. 

Our new service will automatically calculate hours and contributions to save you time while reducing the risk of errors. 

You’ll be able fill out and submit the monthly report, anytime and from any location, directly from your tablet or computer.  

A warning will appear if there are any errors in the information submitted. You’ll then have the opportunity to fix these errors immediately or at a later time.

Be aware that some errors could prevent the monthly report from being sent. These will need to be corrected immediately before you can submit the file.

Don’t worry, messages will pop up to tell you what to do.

If something unexpected happens, there’s no need to worry because the monthly report will automatically be saved and you’ll be able to access a draft at any time. You can finish it later and submit it whenever you’re ready. 

Once submitted, you can modify the document directly in your file but make sure to respect the usual deadlines. 

You’ll be able to follow the status of your monthly report in real time: it will be marked as either “En traitement” or “Traité”. If there’s an issue with your monthly report, a member of the CCQ team will contact you. 

You can copy (or duplicate) the previous month’s report. Simply add or remove employees as needed. 

You can also print or save your monthly report and your invoices in PDF format to better manage and share them.

If you already work with a payroll service, accounting firm, or accounting software, make sure they are on the list of approved service providers. Over the past several months, we’ve been working with partners to guarantee your files remain secure.

A person must be officially registered as a designated representative in the organization’s file before hours can be reported for them using status E.
You can verify this using the online services. Navigate to “Mon organization”, then click on “Autorisations et relations” and then on “Contacts de l’organization”.
If the individual has not been registered or if changes need to be made, fill out the designation form and submit it via “Contactez-nous” in the online services.
Modifying or adding a DR to the organization’s file does not incur any fees. 

The new version of the monthly report platform now performs many calculations automatically.
However, when status E is used:

• The employer must manually enter the amounts associated with contributions and vacation pay.

• Thes amounts must be based on the payroll statement.

Modifications to amounts can be made anytime. However, no penalties or interest will apply to modifications made up to 15 days after the transmission period.

Invalid data is easy to spot:

• The orange exclamation mark in a circle will appear in “Mes rapports mensuels” next to the invalid data in question. 

• A “Données non conformes” section will appear in the detailed view of the report.

   

Common types of invalid data are:

• Typos in SSN / client number / names

• An incomplete employee file or an employee file that does not exist with the CCQ

• Missing mandatory fields (hours, weeks, salary)

• Incompatible combinations (trade-sector-annex-status

• Incorrect trade number, region number, or other

   

Verify status codes, regions, and trades by checking the Guide du rapport mensuel..

Invalid data must be corrected because it will not be invoiced. Moreover, this information will not be transferred to your employee’s file. In other words, employees will not have access to their contributions, paid vacation leave, or applicable funds.

Modification to amounts can be made anytime. However, no penalties or interest will apply to modifications made up to 15 days after the transmission period. In the online monthly report, click on the Crayon icon to correct the data or use the “Amender” button to make changes.

For questions about your monthly report:

• Use the “Contactez-nous” form in the Catalogue de services in your online account.

• Call the employer help line: 1 877 973-5383.